Terms & Conditions
These terms cover all of our events.
These Terms and Conditions shall be governed by and construed in accordance with the laws of England and any disputes will be decided only by the English courts. These conditions constitute the entire agreement and supercede any previous agreement between you and the organiser. You acknowledge by completing the entry form you cannot rely on any statement or representation or assurance however made by any person other than as laid out in this agreement. If any of these conditions shall be deemed unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these conditions, shall be enforced to the fullest extent allowed by law as to the effect the intentions of the parties, and shall not affect the validity of any remaining conditions. The terms and conditions do not affect your statutory rights. These terms were last updated June 2015.
2. Limit of Liability The Organiser shall not be liable for any loss, death, injury or damage however caused to any person or property, except where such loss, death, injury or damage is a result of the negligent acts or omissions of the organiser. Any claim to which legal liability is established shall not include damages for indirect or consequential loss.
3. Conditions of Entry
The minimum age for the Standard and Middle Distance is 17 years as of the 31st December 2015. You acknowledge that participation in our events involves the real risk of serious injury or death from various causes including exertion, strenuous activity, equipment failure, dehydration, collisions, or incidents involving other competitors, spectators or other road users, aspects of the course or bad weather conditions. The event will be physically demanding and you are aware of the associated medical and physical risks involved. You accept that you are physically capable of competing in the event and agree that, subject to the limitation of liability paragraph below, My Triathlon, its officers, agents, affiliates, sponsors or medical advisers are not responsible for any injury or illness that you may suffer as a result of your participation in the event. The entrant accepts that should any medical or physical condition arise prior to the event which is likely to affect their ability to compete then the entrant will withdraw in accordance with these terms and conditions. It is the entrant's responsibility to ensure that their equipment including bike is roadworthy and helmet complies with the Triathlon England rules and regulations. The organiser reserves the right to disqualify or remove the entrant from the event for general misconduct, dangerous racing or other unreasonable behaviour. Should the entrant be disqualified or removed there will be no entitlement to a fee refund or an entry credit. You will inform us on the reverse of your race number of any medical conditions from which you suffer. You give permission to our event staff and medical support to make decisions regarding your medical care and treatment and, where necessary, to authorise such care and treatment in emergency situations. You understand that our event staff will make every reasonable effort to reach your emergency medical contact you have supplied, however you hereby give permission to the medical professional whose services might be required to provide medical care and treatment.
Unless otherwise specified by the organiser and subject to temperature readings on the day, swimming wetsuits are compulsory for the open water swim section. It is the entrant's responsibility to provide a wetsuit . Entrants without a wetsuit will not be allowed to compete. Shortie wetsuits are allowed but not recommended since they are not as buoyant as a swimming wetsuit. Surfing wetsuits will be very tiring on the swim as they are not as flexible as a swimming wetsuit. You further acknowledge and understand that compulsory insurance effected for the event may not cover you for any or any injury, loss or damage sustained by you. You are strongly advised to obtain personal accident and personal items coverage, adequate for the event.
4. Confirmation of Entry
When you register for a Functional Fitness Event you will receive a confirmation email within 24hours. If you do not receive this email please get in touch with us via the contact form on the website and we will chase this up for you.
5. Pre Race Information
All necessary race information for the event will be published on the event web site. Updated details of any alterations to race information will be made available on the web no later than 7 days prior to the event. It is the responsibility of the entrant to ensure they have accessed the relevant information online. No information will be sent through the post. It is your responsibility to ensure you have provided us with a valid e-mail to prevent important e-mails going to junk.
6. Withdrawal or Cancellations
Cancellation of an event 8 week prior to the event 50% refund.
Cancellation of an event 4 weeks prior to the event 25% refund.
Cancellation of an event less than 4 weeks from the day of the event no refund.
All cancellations can be deferred to the next years equivalent event if 1 months notice is given before the day of the event. There is a 10% admin charge for all deferrals. You cannot defer a deferred entry.
All refunds are based on the entry fee that you paid and not the current entry price.
7. Place Changes
Race entrants cannot transfer their place with that of another athlete. This is due to insurance issues and any athlete found to have transferred their entry will be disqualified and banned from any future Functional Fitness Event.
8. Event Changes
We reserve the right to change the format of the event from triathlon to a Duathlon or cancel the event. We will only exercise these rights due to events beyond our control and in the event of the event being changed from a triathlon to Duathlon you will receive a 25% Discount for any future FunctionalFitnessEvent. One example of such a change could be if extreme weather means that the swim could not take place for safety reasons in which case the event would change to a Duathlon (Bike and Run). Should we require to change the date of the event, you will have 14 days to notify us of your withdrawal from the event and receive a refund but thereafter will be held to the above terms set out in point 6. Should we have to cancel the event we will offer you a place at one of our other events. No refunds will be issued on race day.
9. Publicity and Results
You irrevocably consent to your appearance being filmed, recorded on any media of whatever nature, and consent to your name, appearance, photograph being used for the purposes of promoting the event and to the commercial rights relating to the event. We reserve the right to change these terms and conditions. You also give permission to Functional Fitness to use your email address for the purpose of marketing and promoting our future events. We will never share your email address or personal information with third party companies.
Functional Fitness events are fully insured with both public and private liability cover. However individual athletes are strongly recommended to take out their own insurance which covers them to take part in sporting activities of this nature.
11. Right to Refusal of Entry
Functional Fitness Eventsmaintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, the promoting organisation their sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors."